Waitākere College

Use of personal information

Privacy Statement 


Our Privacy Statement explains to people who interact with the School how we deal with their personal information. It will support the School’s compliance with its legal obligations under the Privacy Act 2020, and also maintain and grow the trust our community places in us to handle their personal information appropriately.

This is a schoolwide policy that applies to all staff, students, volunteers, contractors, visitors and other people associated with the School, both onsite and externally representing the School. This privacy statement explains how the School manages the personal information we hold about students, parents, families, volunteers and other people within our school community so that we can meet our mission of educating our students to the highest level possible so that they are well equipped for an outstanding future.

We may update this privacy statement from time to time. This privacy notice was last updated in November 2022. 

Types of personal information collected

The School collects a wide range of personal information about students, parents/guardians, families, employees or prospective employees, contractors and prospective contractors, volunteers, visitors and other people within the School community.

For people who deal with the School in some other capacity (for example, as a staff member, parent or guardian, volunteer, contractor or visitor), the School will usually collect general information such as the relevant individual's name, contact details, as well as any other information they choose to provide to the School and/or that is relevant to their relationship with the School.

Collection and storage of personal information

The information collected by the School about students, parents/guardians and families may be collected before, during or after the student is enrolled at the School.  The primary purpose of collecting the information is to enable the School to provide schooling and educational services for the student or prospective student.

Use and disclosure of information

The School only uses and shares personal information for the purposes for which the information was collected for. The School collects personal information so it can use and share it for a range of purposes to enable it to fulfil the primary purpose of providing schooling and educational services for its students, including:

  • To manage relationships, safety and welfare with students and parents;
  • Internal administration and reporting;
  • To satisfy legal obligations including with respect to child safety and child abuse; and
  • For any other lawful purposes.

The School may lawfully disclose personal information for administrative and educational purposes and to ensure personal safety.  

Keeping information secure

We will take care to protect from unauthorised access, disclosure, loss or misuse, of the personal information we hold using reasonable and appropriate technical and organisational security measures.  We will not retain personal information longer than we need it for our lawful purposes, and will dispose of it securely and permanently when we no longer need it.

Access to information

All individuals have the right under the Privacy Act 2020 to request a copy of, or the correction of, the personal information the School holds about them.  Parents or guardians can generally request a copy of personal information about their child, on the basis that they are acting as their child’s representative. Requests for access to or correction of personal information should be sent to the secretary using the details set out below.

Enquiries and Complaints

If you have any concerns, questions or complaints about the way the School handles personal information, please do not hesitate to let us know.